Puri Municipal Corporation RFP for Outsourced Manpower Services

SCOPE OF WORK

Puri Municipal Corporation intends to appoint a manpower service provider to supply, deploy and manage skilled, semi-skilled and unskilled contractual personnel for different municipal departments. The agency will handle recruitment, statutory compliance, wage payment, attendance/compliance documentation, replacement of personnel, training and additional manpower mobilisation when required. Actual deployment may vary according to PMC’s operational requirements.

Major Components:

• Enforcement Squad — tentative 50
• Data Entry Operators — 10
• Supervisors — 3
• Assistant Supervisor — 1
• Drivers — 20
• Work Sarkar — 2
• Watchmen — 9
• Electrical Helpers — 11
• Peon/Office Attendants — 2
• Gardener/Mali — 5
• Caretaker — 1
• Dishwasher — 2
• Electricians — as required
• Security Guards — as required
• Sanitation Workers/Sweepers/Drain Gang — as required
• Other manpower categories — as required by PMC.

The agency must also ensure qualification verification, police/antecedent verification where required, medical fitness, training, EPF/ESI enrolment, timely wage payment and replacement of absent/non-performing personnel.

ELIGIBILITY

Who Can Apply?

The bidder must satisfy all mandatory pre-qualification requirements. Non-compliance with even one mandatory criterion can result in rejection.

Key requirements include:

• Legally registered company, partnership, LLP, trust, society or other qualifying registered entity.
• Valid Labour Contractor Licence under CLRA with capacity for at least 200 contract labourers.
• Valid PSARA licence.
• Valid GST registration and PAN.
• EPF registration covering a minimum of 200 manpower on payroll.
• ESI registration covering a minimum of 200 manpower on payroll.
• Minimum 5 years’ experience providing similar outsourced manpower services to Government/PSU/autonomous bodies/municipal corporations.
• At least one similar manpower contract worth ₹75 lakh per annum or more in any one year during the last three financial years.
• Average annual turnover of at least ₹10 crore over five financial years.
• ITR filed for the last three financial years.
• Registered office or functional establishment within Puri or Bhubaneswar.
• Must not be blacklisted/debarred/banned.
• No specified pending criminal/judicial proceedings.
• No pending conviction/prosecution for violation of labour laws.
• No disqualifying conflict of interest.
• Consortium/JV bids are not permitted; only sole bidders are eligible.
• Technical evaluation is out of 100 marks. A bidder must obtain at least 70/100 to qualify for opening of its Financial Bid.

Potential Eligibility Barriers

• ₹10 crore minimum average annual turnover.
• CLRA capacity of at least 200 workers.
• EPF and ESI registration for at least 200 manpower.
• Mandatory PSARA licence.
• Minimum five years’ relevant experience.
• At least one ₹75 lakh-per-year similar contract.
• Functional/registered establishment in Puri or Bhubaneswar.
• Minimum 70/100 technical score.
• No consortium or joint-venture participation.

Important ambiguity: The five financial years for the turnover requirement are inconsistent in the RFP. See Part 19.

FINANCIAL REQUIREMENTS

The successful bidder must furnish the ₹20 lakh Performance Security within 7 days of issuance of the Work Order. It must be a Scheduled Commercial Bank guarantee valid for the contract period plus 90 days.

Important payment conditions:

• Wages to deployed personnel must be paid by bank transfer no later than the 10th day of the succeeding month, regardless of whether PMC has paid the agency.
• Monthly bills are to be submitted by the 7th of the succeeding month with attendance, wage, EPF, ESI and other compliance records.
• PMC states that complete and correct bills will be processed within 15 working days.
• GST, where legally admissible, is payable extra.
• TDS is deducted according to applicable Income Tax provisions.
• The quoted service-charge percentage remains firm during the initial contract period.
• Bid validity is 90 days from opening of the Financial Bid.

DOCUMENTS REQUIRED

Mandatory Documents

• Bid Submission Checklist — Annexure III
• Covering Letter — Annexure I
• Tender Document Fee proof — ₹11,800
• EMD instrument — ₹2,00,000
• Firm/company registration/incorporation documents
• Valid CLRA Labour Contractor Licence with ≥200-worker capacity
• Valid PSARA licence
• GST Registration Certificate
• PAN Card
• EPF Registration Certificate and EPF Code
• ESI Registration Certificate and ESI Code
• Relevant work orders and completion/performance certificates
• TECH-3 Work Experience details
• Audited financial statements / CA turnover certificate
• TECH-1 turnover statement
• Last three years’ ITR acknowledgements
• TECH-4 Non-Blacklisting declaration on ₹100 non-judicial stamp paper
• TECH-5 undertaking regarding judicial proceedings
• TECH-7 Labour Law/Wage Payment undertaking on ₹100 stamp paper
• TECH-9 Approach, Methodology, Transition and Mobilisation Plan
• Proof of registered/operational office address
• TECH-8 declaration regarding no claim for regularisation
• TECH-10 Conflict of Interest declaration
• Separate Financial Bid — Annexure II.

Other Documents / If Applicable

• TECH-2 Power of Attorney / Authorisation Letter for authorised signatory
• Any additional documents specifically required elsewhere in the RFP

The Financial Bid must be kept completely separate from the Technical Bid. Price information in the Technical Bid can cause outright rejection.

CONTRACT / WORK DURATION

Work Completion Period / Contract Duration: 3 years

Start condition: From date of issuance of Work Order

Extension provisions: The contract may subsequently be renewed on a year-to-year basis subject to satisfactory performance, mutual agreement and applicable approvals. PMC is not obligated to renew it.

Warranty / Defect Liability Period: Not applicable / not mentioned

Maintenance Period: Not mentioned

Expected commencement: 01 November 2026, according to the tender schedule.

Source pages: RFP pp.5, 7, 10–11

HOW TO APPLY

• Download the RFP from www.pmcpuri.odisha.gov.in.
• Confirm that all mandatory eligibility requirements are satisfied.
• Prepare the Technical Bid with the prescribed annexures and supporting documents.
• Include the tender fee and EMD instruments with the Technical Bid.
• Place all technical documents in Envelope 1, marked “Technical Proposal – TENDER FOR MANPOWER SERVICE PROVIDER TO PURI MUNICIPAL CORPORATION”.
• Prepare only the prescribed Annexure-II Financial Bid and seal it separately in Envelope 2, marked “Financial Proposal – TENDER FOR MANPOWER SERVICE PROVIDER TO PURI MUNICIPAL CORPORATION”.
• Put both sealed envelopes into an outer envelope superscribed “TENDER FOR MANPOWER SERVICE PROVIDER TO PURI MUNICIPAL CORPORATION”, showing the bidder’s name and address.
• Ensure pages are indexed, numbered, signed and sealed by the authorised representative.
• Send the bid by Speed Post / Registered Post / Courier so that it reaches the Commissioner, Puri Municipal Corporation by 05 October 2026 at 06:00 PM.

Submission mode: Offline only

Submission Address:

The Commissioner
Puri Municipal Corporation
In front of Special Circuit House
VIP Road
Puri-752001
Odisha

Hand delivery: Not accepted.

Email/Fax/Online bids: Not accepted.

CONTACT DETAILS

Designation: Commissioner

Office: Puri Municipal Corporation

Address: In front of Special Circuit House, VIP Road, Puri-752001, Odisha

Phone: N/A

Email:
purim.hud@gmail.com
purim.hud@nic.in

These email addresses are specifically given for pre-bid queries.

Website: www.pmcpuri.odisha.gov.in

Source pages: RFP pp.5, 15–16

IMPORTANT CONDITIONS / RISKS

Important Conditions:

• Bidder needs a CLRA licence covering at least 200 contract labourers.
• EPF and ESI registrations are expected for at least 200 manpower.
• A valid PSARA licence is mandatory.
• Minimum average annual turnover is ₹10 crore.
• At least one ₹75 lakh-per-year similar manpower contract is required.
• Registered/functional establishment must be in Puri or Bhubaneswar.
• Only sole bidders are permitted; consortium/JV bids are disqualified.
• Technical score must reach 70/100 before the Financial Bid can be opened.
• ₹20 lakh Performance Security is required after award.
• Financial evaluation is based on the quoted service-charge percentage under the Least Cost/L1 method.
• Replacement manpower may be required within 24 hours of PMC’s written notice.
• Repeated defaults can lead to termination, forfeiture of Performance Security and blacklisting.
• Wages must be paid by the agency on time even if PMC’s payment to the agency is delayed.
• The Financial Bid must never be placed inside the Technical Bid.
• There is a material inconsistency in the financial years specified for the ₹10 crore turnover test; bidders should verify this before submission.